MOUNTAIN BROOK, AL — As Communications Chair, it is my honor to share the official minutes of Fall Festival Planning Meeting #11, held by video call on Friday, October 9, during fall break.
Attendance
- Present: 31 members, from four states and two time zones.
- Present, camera off, “on a boat”: six members.
- Present, cabana: Tinsley.
- Absent: the children, who are on break, which we respect.
- Guest: Mr. Segewick, who joined to answer one question about hay and stayed, he said, “out of curiosity.”
Call to Order
Blakely called the meeting to order at 9:00 a.m. Central, 10:00 a.m. Eastern and “whenever” in Sedona.
Old Business
- Meeting #10. Every decision from Meeting #10 was reviewed and re-decided. Most were re-decided the same way, which shows consistency.
- Hay. Discussion of hay lasted 41 minutes. The festival will use steam-cleaned decorative hay bales. Mr. Segewick asked what we were steam-cleaning them of. Nobody knew. He then offered real hay from his farm, free. The motion to accept free hay failed 0–31, with Mr. Segewick abstaining, since he is the hay.
- Pumpkins. The Napa pumpkins remain behind the velvet rope. The orange pumpkins have been fully adopted by the children, who are reportedly doing great with them.
- Operation Vermont. Mitzi reported that the refrigerated truck is “somewhere in Pennsylvania.” She would not say more. She asked that we not tell Blakely’s father.
New Business
- Doug the goat. A motion to formally prohibit Doug from the Fall Festival was tabled after Mr. Segewick asked who had invited him. Nobody had. Doug remains not invited, now unofficially.
- Halloween parade. The costume theme remains Neutral. Costume consultation sign-ups go out soon.
- Signage. A motion to make festival signage “more welcoming” passed. A motion to remove the words “Members Only” from the welcoming signage was tabled.
- Bake sale. Becca asked whether the festival could have a bake sale, “like a normal one.” Her suggestion was received with great enthusiasm and referred to the Patisserie Experience Subcommittee.
Action Items
- Tinsley: reconfirm the balloon arches (all six).
- Kinsley: send the 112 held teacher questions Monday at 7 a.m.
- Sloane: draft minutes (complete; you’re reading them).
- Mr. Segewick: none. He asked to keep it that way.
Adjournment
The meeting adjourned at 11:47 a.m., when Tinsley’s cabana Wi-Fi went out. Meeting #12 is scheduled for Friday, October 16, to re-decide today’s decisions.